How to lock down Google Drive files

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How to lock down Google Drive files

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Knowing how to lock down Google Drive files allows you to maintain control of the content you share with other people. Although sharing and collaboration are function of what makes Google Drive such a great service, at that place are times when you want to protect your files fifty-fifty after yous've shared them.

Perhaps you've sent someone a document or spreadsheet that contains private or sensitive data intended for their eyes only, or you lot don't trust someone not to laissez passer off your hard work as their ain.

The skilful news is that Google Drive lets you lock downward your files, so that nobody can re-create, download or impress them without your permission. You lot tin besides prevent unauthorized people from editing your work.

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To enable this feature, which Google calls "Data Rights Direction," you'll demand to access Google Drive through your desktop web browser — information technology can't be turned on via a Google mobile app.

Here's how to turn on Data Rights Management to lock downwards your files in Google Drive, and control what people can and can't exercise with the content y'all share.

How to lock downwardly Google Drive files

1. Open, create or upload a Google Docs document, Google Sheets spreadsheet, or Google Slides presentation in Google Drive.

(Paradigm credit: Google)

2. Click the Share button in the upper-right corner of the screen.

(Image credit: Google)

3. Click the "Share with people settings" gear icon in the summit-correct corner of the resulting pop-up dialogue box.

(Image credit: Google)

four. Uncheck the box labeled "Viewers and commenters tin can run across the option to download, print, and re-create."

You'll see a confirmation message that the setting has been updated.

(Image credit: Google)

5. Click back to the previous box and click Alter in the "Get link" section.

(Image credit: Google)

6. Click the beginning driblet-down menu to specify who can open the file. Select "Restricted" to stop unauthorized people accessing the file.

If you want to let others view the file just not edit it, select "Anyone with this link" from the menu, so choose Viewer from the second drop-down.

(Paradigm credit: Tom's Guide)

7. You can now either click Done to salvage your changes and get out, or enter the email addresses of the people you want to share the file with.

These should appear automatically as you blazon them, if Google already has the users' details.

(Image credit: Google)

8. Enter a message if y'all want, and then click Send to share the file. This will take your new permissions practical, so that nobody can re-create, download, impress or change its contents.

(Image credit: Google)

• More: How to delete Google Photos permanently

Paul Wagenseil is a senior editor at Tom'southward Guide focused on security and privacy. He has also been a dishwasher, fry cook, long-haul driver, code monkey and video editor. He's been rooting around in the data-security space for more than than xv years at FoxNews.com, SecurityNewsDaily, TechNewsDaily and Tom's Guide, has presented talks at the ShmooCon, DerbyCon and BSides Las Vegas hacker conferences, shown upward in random TV news spots and even moderated a console discussion at the CEDIA home-technology conference. You lot can follow his rants on Twitter at @snd_wagenseil.

Source: https://www.tomsguide.com/us/google-drive-lockdown-how-to,news-21344.html

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